TELESOFT CORP. Provides Invoice Processing Relief

PHOENIX, AZ. (October 07, 2001) Phoenix based Telesoft Corp., the leader in Integrated Telemanagement Solutions, announces the first major release of their newest product: Invoice Processing System (IPS). You will realize immediate cost savings by quickly detecting billing errors widespread in today?s complex communications Enterprise. IPS streamlines the tedious job of tracking, validating and processing large-volumes of telecommunications invoices common to today?s Enterprise operation. This robust module-based IPS system creates a friendly & intuitive interface to the volume of invoices received monthly. IPS empowers a business to effectively manage this challenging and costly process across locations with a customizable,adaptable, powerful and easy to use tool.

IPS RESULTS IN DIRECT COST SAVINGS WITH:
- Quick and accurate identification of vendor billing errors.
- Reducing manual time-consuming processes.
- Quick resolution and reallocation of precious resources.
- Rapid identification and settlement of disputes.
- An automated trail of disputes and credits owed.
- Accurate and efficient budgeting through accrual reporting.
- Updated product inventory quickly and precisely across multiple locations.

CONTROL THE INVOICING PROCESS WITH INTEGRATED APPLICATIONS
IPS is comprised of seven integrated modules for automation of all areas of invoice processing.
- Account SetUp Module
- Automatic Product SetUp Module
- Invoice Entry Module
- Invoice Review Module
- Accrual Module
- Product Lookup Module
- Reports Module

ACCOUNT SETUP MODULE? Control the information required for entering vendor invoices by creating a template of information regarding each vendor and product. This template establishes the guidelines for entering vendor invoices by organizing the account and product information into a structured formation. A significant function of this module is the ability to establish threshold criteria for invoice approval. The Account SetUp module creates the foundation toward the first step of automating the invoice processing function.
Key features include:
- Building the database information for comparing budgeted to actual invoices.
- Establishment of allowed budget variances.
- Creation of "red flag" criteria that is individualized to each vendor/account.

AUTOMATIC PRODUCT SETUP MODULE - This powerful decision making tool automates the interface between external data feeds and your inventory/database for rapid comparison of expenses. Using a unique mapping-tool, the user imports electronic vendor data sources such as CDs greatly simplifying the process of loading detailed information within seconds. The system then presents a comparison of the incoming products with the current product inventory and displays the findings in a colorful, easy to read format. This "scoreboard" style format creates an environment for rapid intelligent decision-making based on facts.
Key features include:
- Processing thousands of invoice products in seconds.
- Compare the incoming products with existing products.
- Flags alert the user to pricing discrepancies and other itemized information in a clear, concise and easy to manipulate screen.
- Multi-location site inventory management is made simple.
- Product inventory is updated in minutes with precision.

INVOICE ENTRY MODULE? Presents an interface for quick entry of summary or detail invoice information. Visual exception tracking such as discrepancy of circuit/products billed verses the expected/projected expenses is provided. The system captures disputes and or dispute resolutions and provides the user with access to historical vendor/account invoices. Comparison of actual invoice amounts to user-defined approval criteria is easy with the systems "red flag" alerting. Invoices that fall outside of the threshold limits ("red flagged") ensure review of discrepancies.
Key features of the Invoice Entry Module include:
- Automated "Red Flag" alerting of discrepancies.
- Automatic invoice approval.
- Quick entry of summary information.
- Historical views of vendor invoices.

INVOICE REVIEW MODULE? Delivering flexible viewing of all invoices during all stages of the process, the Invoice Review Module presents all open, approved, released and paid invoice information concisely. This allows a user to move invoices through all phases of the billing cycle efficiently using accurate up to date information. It also offers numerous search criteria allowing users to select and view only pertinent information.
Key attributes of the Invoice Review Module include:
- Query for Invoices
- Easily view disputed amounts
- Approve Invoices
- Auto Approval
- Manual Approval
- Controls
- Export "approved" invoices in CSV format to Account Payable
- Import a CSV file of paid invoices

ACCRUAL MODULE? Accurately budget your expenses with accrual processing by reporting all bills whether or not received. The Accrual module reports all expenses for the defined bill period by calculating charges based on the last bill or a fixed amount. Keys include vendor, account number, accounting period,location, and bill cycle. Data may be viewed in the future or for previous history.
Capabilities of the Accrual Module include:
- Export to CSV for accrual reporting
- Accrual History
- User Defined Parameters
- Paid yes/no

PRODUCT LOOKUP MODULE? Reviewing specific products and associated data is simple with the Product Lookup Module. By entering any one element such as vendor, account, invoice number, install date, cost center, product code, circuit ID, location, etc., the user is presented with all related invoice information. This information can be viewed or exported to a file for further manipulation by a third party tool such as MS Excel. Throughout the IPS application, security ensures that only authorized users are able to access and modify the information.
Primary benefits of Product Lookup include:
- Circuit Billing History
- Export of Data in CSV format
- View Related Invoices
- Quick Check Information

REPORTS MODULE? The Reports module presents detailed reports regarding all aspects of invoice processing including budget information, disputes and their status, expense information and other key data critical in today?s fast paced telecommunications operation.
Key benefits include:
- Analyzing account budgets against actual expenditures
- Review dispute status
- Other data sort and selection options for flexible access to all your invoicing information
- Numerous reports present the data logically and accurately for faster evaluation of the facts

Measure what you manage by taking advantage of the power of IPS. Simplify the difficult task of billing error detection for complex Enterprise communications. Manage your large Enterprise communication expenses now with Telesoft Corp.?s innovative Invoice Processing solution. Benefit from the extraordinary new tool that empowers users with the information and knowledge for improved operations and significant corporate savings. Take control of your communication expenses and better manage the vendors that support your organization. Contact TelesoftCorp. today and learn more about how IPS can help you.