Prorated Alerts
Detailed date tracking provides instant notification of prorated amounts that should be charged on a product during the month of install or disconnect. Avoid charges for a full month?s service and eliminate unnecessary over charges on items that should only be billed for a partial month.
Configurable Escalation Chain
Create different rule sets for each type of invoice that can require approval from multiple levels of the management chain. Rules can be established for a type of product, an expense limit, or other critical validation areas. Vacation, and away times are tracked in the system to bypass or delegate approval rules to avoid late fees.
Rapid Review
Query features allow easy lookup of services and expenses by Location, Status, Invoice Number, Account Number, Accounting Period and Person Responsible. Instant look-ups provide access to invoice information. Hundreds of reports are available using any data base field in the billing system.
Commit vs. Spend Reports
Select any period of time and the area of spend to determine future commitment levels when negotiating vendor contracts. View spend levels based on any combination of expense types, product types, locations, regions, or vendors, etc.
Instant Identification of Billing Errors
Once invoices have been electronically imported from the vendor or manually entered, the system instantly identifies billing errors down to the USOC level and reports them by comparing invoiced amounts against actual inventory. If a product, service, tax, tariff, maintenance agreement or other type of expense does not match the contracted rate, detailed color graphics provide an at a glance alert of the mistake. Additional controls allow you to immediately dispute, pay or short pay the vendor error. A dispute letter is generated from the system to the vendor.
Discount Due Reporting
Volume discounts, installation fee waivers, early terminations, mileage rates and other important Tariff information is tracked each month. This includes the "19th month" of service, often given as a free service by vendors and neglected in billing.
Credit Notification Reporting
With Credit Notification Data Entry operators are automatically warned when credits are pending to prevent invoice overpayment.
Invoice Accrual Generation
Each month the system identifies missing vendor bills and generates an accurate accrual for each location.
Standard and Ad-Hoc Custom Reports
Multiple bundled standard reports and a powerful custom report writer provide detailed valuable information on all invoices and expenses.
Multi-Format Report Delivery
Provides multiple delivery and format choices for standard and custom reports including PDF, HTML and CSV that can be imported to other 3rd party tools such as MS Excel and Access for additional analysis.
