Telecom Invoice Management Solution
Analysts estimate that invoice-processing costs for Telecom run as high as $70 per invoice. Multiply that by the hundreds or thousands of invoices you receive each month and you’ve got an expensive problem on your hands. Complex and error-prone, Telecom bills contain time-sensitive (i.e. peak / off peak) pricing, volume-sensitive discounting, and multiple billing media formats. How do you expect processing, validation, and reporting to go smoothly, when this is handled mostly manually?
Complex Problem. Simple Solution.
Telecom bills will remain complex. Fortunately, the Telesoft Invoice Management Solution simply reduces cost per invoice and expedites processing time by automating bill payment from receipt to accounts payable. The solution automatically validates bills against your contracted rates, so there’s no time wasted on manual validation and errors don’t slip by unnoticed. You also get built-in functions for demonstrating compliance and reporting for full-circle visibility into telecom expenses. The Telesoft Invoice Management module plugs into Telesoft's integrated management platform and is offered as a hosted, software licensed, or outsourced solution.
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Watch Our Video Overview on Telecom Invoice Management |
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Take Action to Save Hard Dollar Costs
- Find out how to save hard dollar costs and more effectively manage your telecom spend.
- Get best practices, tips, and tricks for optimizing Telecom Expense Management.
- Contact us and we’ll send you what you need.
Invoice Management
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Paper and Electronic Receipt: Processes both paper and electronic telecom invoices, standardizing and storing them in a single database.
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Ongoing Validation: Continually validates charges against contracted rates and automatically notifies you of discrepancies.
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Work-Flow Based Approvals: Automatically routes invoices - by service type or size - for multi-tiered approvals.
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Accounting System Integration: Approved invoices are automatically sent to your financial system. Then, payment information (check number, dates, etc) is sent back to Telesoft for a single point of entry and reporting for all invoices.
- Built-In Reporting: See where any telecom invoice is in the payment process with built-in reports and custom queries.
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Invoice Consolidation: Streamlines the management of AP by delivering a single, consolidated view of expenses across hundreds of telecom invoices and multiple locations.
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Ongoing Invoice Validation & Auditing: Continually validates fixed and usage charges on both paper and electronic telecom invoices against contracted rates. Compares billed amounts to contract information all the way down to the individual circuit / product.
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Dispute Management: Automatically identifies billing discrepancies and creates a dispute that can be emailed directly to the vendor and AP team for tracking. (Also available: Full vendor contract validation, error detection, and recovery services.)
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Contract & Compliance Management: Tracks start and end dates, contracted rates, commitment level, and discounts for all contracts (including amendments and physical documents such as PDF, Word, and Excel) with automatic notification of pending contract expirations.
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Invoice Tracking: Search telecom invoices by vendor, expense category, accounting, accrual, and bill periods while having the ability to review the status of the invoice.
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Inventory Monitoring: Monitors all soft inventories (circuit, trunk, working telephone number) along with expected one-time charges, usage budgets, recurring costs, and install/termination dates. All changes are logged - including date and person making the change - for Sarbanes-Oxley compliance.
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Work Flow Approvals: Automatically notifies the appropriate parties for invoice approval to speed approvals and reduce late payments.
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Built-In Reporting: Provides built-in detailed and summary reports for budget managers, finance, and IT groups along with custom query capabilities. Analyze your expenses, change behavior, and drive down consumption.
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Accounting System Integration: Integrates seamlessly with AP and ERP systems to provide a single point of entry for all invoices and to ensure timely payment. Telesoft can also process payments on your behalf and feed your financial system with cost center allocation data.
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Reduce Cost Per Invoice: Eliminate billing errors, late payment penalties, and uncontrolled service disconnects. Complete the entire process faster by eliminating manual tasks.
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Accelerate Invoice Approvals: Speed approvals by automating workflow cycles between reviewers and approvers.
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Increase Efficiencies: Streamline AP management by delivering a single, consolidated view of expenses across hundreds of invoices and multiple locations – allowing staff to be redeployed to higher-yield projects.
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Improve Financial Reporting: Get total visibility into your entire telecom environment with valuable dashboards and reporting to quickly and efficiently audit invoices, procure new services, manage contracts, and drive down costs.
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Recover Credits: Recover credits from billing and contract errors by tracking all open disputes. Automatic notifications remind you of pending vendor adjustments or credits.
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Demonstrate Compliance: Monitor all soft inventories (circuit, working telephone number) along with expected usage, one-time and recurring costs, install/termination dates, and ongoing changes (logs date and person making the change) for Sarbanes-Oxley compliance.
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Speed Invoice Processing Time: Expedite telecom invoice processing by automating bill audit, approval, and payment processes from receipt to accounts payable.
